Many organizations are looking into board portal software due to security concerns, the growth in virtual or hybrid meetings, and the adoption of board meetings that are paperless. But not all software was created equal. A number of features can make the an important difference between a successful and inadequate implementation, or one that could create an unanticipated vulnerability.
The primary purpose of a board portal is to provide prompt and clear access to information. Examine whether different features and user interfaces will be easy for your board members considering their day-in and day-out real-life board activities. Consider the benefits you can offer mobile directors such as tablets and offline access or remote approvals.
Most board members and secretaries are time-starved, so it's vital that the tools they have available are simple to use and help them save significant amounts of time. Find a board management system that can reduce the need for reprinting scans, copying or scanning physical documents. E-Signatures for instance are a great way to reduce the requirement to sign and distribute copies of documents. This is in line with sustainability goals, and permits more efficient and secured transmission of sensitive information.
Pricing can be a significant factor in choosing the best board of directors portal for your company. Be sure to ask about product versions and be aware of any extra charges for committees or administrators, training or amounts of storage of data. Take into consideration how long the product has been available, and whether other organizations in your industry have examined the product for durability and stability.
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